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Refund Policies

  1. Non-Refundable Deposit
    The college services fee and student activity fee paid by all students registering for credit general fund/tuition account courses, or credit extension account courses, is non-refundable, except when course sections canceled by the College would result in a change in fees otherwise due.
  2. General Fund/Tuition Account Courses
    1. Refund Schedule - General
      For notice of withdrawal received prior to the first day of college classes for that semester, a refund of one hundred percent of total tuition will be granted for both full-time and part-time students.
      For notice of withdrawal received on the first day of classes and through the fourteenth calendar day of that semester, a refund of fifty percent of total tuition applicable to the courses for which registered will be granted for both full-time and part-time students. For a reduction in load which occurs on the first day of classes and through the fourteenth calendar day of that semester, fifty percent of the difference of the tuition applicable to the original and revised course schedule will be refunded.
      No refund of tuition will be granted for either full-time or part-time students beyond the fourteenth calendar day after the first day of classes.
    2. Refund Schedule - Armed Services
      One hundred percent refund of tuition and fees will be granted students entering the armed services before earning degree credit in any semester, upon submitting notice in writing of withdrawal accompanied by a certified copy of enlistment papers.
    3. Special Fees
      The following special fees are non-refundable: application fee, program enrollment fee, late registration fee, installment payment plan fee, returned check fee, late payment fee, graduation fee, replacement of lost ID card fee, academic evaluation fee and portfolio assessment fee.
    4. Students Covered
      For purposes of the refund policy outlined above, an individual is considered a student when he or she has registered and paid, in part or full, either by cash or by obligation, by the first day of class.
    5. Special Waivers
      The College President is authorized to modify the tuition refund policy for specific students on a case by case basis under the following extenuating or extraordinary circumstances: severe illness documented by a doctor's certificate, erroneous advisement by the college; and military transfer. Other extenuating or extraordinary circumstances may also be considered upon written request submitted by the College President to the Chancellor. Exceptions which should not normally be considered include change in job, normal illness, and poor decision or change of mind by a student.
    6. Change of Registration - General and Extension Courses
      Where a student has changed his or her course schedule to a diffe-ent mix of general and extension credit courses, the College may elect not to apply the refund policy which would otherwise be in effect with respect to the course(s) deleted, and may, instead, collect or refund only the net amount due based on the tuition and fee policies applicable to the total student course load.
  3. Extension Account Credit Courses
    Extension fees may be refunded in accordance with the following: When the College cancels a course, the student has the option of transferring into another course within the same semester, or requesting a refund. Refunds are issued within 4 to 6 weeks. When a student drops a course by the last regular business day of the college before the first meeting of the course, a full refund will be processed, except for the fees and non-refundable $20 application fee for credit courses. To drop a course, contact the Office of Continuing Education at (860) 520-7808. Full or partial refunds are not issued after the last regular business day of the college before the first meeting of the course. A student may officially withdraw from a credit course any time after the first scheduled class, but before the end of the last day of class. The final examination day is not considered as a class day. Refunds are not issued to students who withdraw. To initiate the withdrawal process, or for more information, contact the Counseling Office, at (860) 520-7817.
  4. Refund Policy for Students Participating in Federal Title IV Student Aid Programs.
    The Board of Trustees authorizes a pro rata refund in compliance with the Higher Education Act of 1992, subject to the following provisions:
    1. The pro rata refund policy is applicable to any student attending any Community College for the first time who is receiving student financial assistance under the federal Title IV programs;
    2. The pro rata refund shall be that portion of tuition and fees assessed the student by the institution, in accordance with Board of Trustees established tuition and fee rates, which is proportional to the weeks of the semester remaining on the last day of attendance as measured from the week of withdrawal, compared to the total weeks in the semester;
    3. No refund will be made from the point where sixty percent of the semester has passed; and
    4. The refund shall be less an administrative fee which is not to exceed the lesser of five percent of the tuition, fees, and other charges assessed the student, or one hundred dollars.

Consolidated & adopted March 1994



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